Office Manager (24 Hours)

Hi, we are Samotics! With our unique, AI-driven solution we help many of the world's largest industrial companies reduce energy waste, water pollution events and unplanned downtime. Join us in our mission to make industrial companies more sustainable.

We are looking for a part-time Office Manager that wants to spread the 24 hours over 4-5 office days. Potentially this is the perfect opportunity for you to combine this job with other hobbies or family time in morning and afternoon. 

Are you interested in overseeing the daily operations of a dynamic office and are you excited about ensuring a smooth and efficient work environment? Read further. 

About the team 👋

You'll be a member of our People & Culture team and work closely with the other Office Manager and Organisation Developer.  

The Operations team is essential in enabling our teams to perform at their best. You'll play a key role in creating a delicious lunch for all staff, maintaining office resources, managing relationships with external partners, and fostering a welcoming workplace. In your efforts, you’ll collaborate closely with various stakeholders, including cleaners, the landlord, and tech support, to keep everything running smoothly.

Your challenge 🎯

As our new part-time Office Manager, you will oversee the daily administrative operations of our office. In short, you will ensure we maintain an efficient and pleasant work environment. Three main responsibilities are central to the role:

• Food and Beverage: Prepare lunch and ensure drinks and snacks are available

• Office Administration: Manage daily office operations, ensuring everything runs smoothly and efficiently.

• Resource Management: Keep track of office supplies, manage stock, and coordinate with tech support on office equipment.

Your activities will include:

• Provide general support to visitors and act as the point of contact for internal and external clients/partners.

• Maintain relationships with cleaners, the landlord, and other facility stakeholders.

• Manage supply orders, including office supplies, kitchen provisions, and remote work supplies for colleagues.

What you'll bring ⭐

You possess a blend of administrative expertise, proactive attitude, and excellent organizational skills. Essential skills for this role include:

• Previous experience in office management or relevant environment

• Pro-active problem solver who takes initiative and truly owns their responsibilities.

• Representative and effective communicator who upholds high standards and encourages colleagues to do the same.

• Strong coordination skills with the flexibility to handle ad-hoc changes or requests.

• Driven, pragmatic, open, and a team player.

• Effective communication skills (verbal and written).

• Speaking Dutch is a big advantage.

What we offer 🚀

• Work with cutting-edge technology transforming industry to make a positive environmental impact.

• Vibrant and professional company culture based on freedom and responsibility.

• Competitive salary, holidays and benefits package (pension scheme, parental leave...).

• On-site meals, snacks, and drinks.

• Company events: from pub quizzes to chess tournaments and wine tastings, there's always something fun happening at our company.

• Enrolment in our Stock Appreciation Rights (SAR) scheme, allowing you to benefit from a potential exit event.

• In line with our mission, our office is made with 90% recycled material. It is also a three-minute walk from Leiden Central train station.

Ready to join? Apply now!

We believe that diversity and inclusion are crucial to fostering innovation and creativity. Research shows that there is a tendency among women and individuals from underrepresented communities to apply for vacancies only when they meet all of the listed qualifications. If this role excites you, but you’re not sure whether you meet all the criteria, we would still encourage you to apply. Individuals of all backgrounds, genders, and communities are welcome :)